Follow-up messages for architects
A lead enquired about an extension and then disappeared for months. You don’t want to seem desperate, but you also don’t want to lose the work. Here are three messages that work for that exact situation — copy them, change the name, send.
After the initial enquiry
Hi [Name] — thanks for getting in touch about the [project]. Before fees, one question that changes everything: have you had planning advice from the council yet? It often decides what's realistic before anyone draws a line.
Fee proposal quiet
Hi [Name] — no pressure on the fee proposal. Is the sticking point the number, the timeline, or are you still waiting on something else? Any of those is normal at this stage.
Six months later
Hi [Name] — we spoke back in [month] about the [project]. These things often restart when the season or the budget changes. Still on the cards?
How long should an architect keep following up?
Longer than feels reasonable. Residential projects routinely stall for six to twelve months on finance, planning or a house move, and then restart with whoever is still in mind. A light touch every few months beats going quiet, and most architects simply stop after two emails.
Need one for your exact situation?
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These three are from a library of 65, which comes with a tracker that tells you who to chase each morning, AI prompts for the messages a template can’t cover, and eight proposal follow-up sequences.
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